Health & Safety

We want you to stay safe and on the right side of the law when you’re fundraising. If you’ve got any questions, just get in touch with us.

Collections

Written permission from the owner is required when you collect on private property e.g. a pub crawl or supermarket and a licence is needed when you collect on council land or house-to-house. Contact your Local Authority for more information. Always use collection tins or buckets provided by Amber.

Collection box

If you place our collection boxes on till points in local retail outlets there are legal requirements that we need to adhere to. You will need permission from the owner of the outlet to place your tin there. Tins require a seal by law – you should replace the seal (which we provide) each time you open the tin to empty it. Always have two people present when you open a tin and count/record the money – this qualifies the money raised for Gift Aid.

Alcohol & Food

If you plan to sell alcohol at an event which is not already licenced you will need to arrange an alcohol licence, even if the premises is already licenced. You should contact your local council for advice. If you are serving food in a public area you may need a licence and you should always get copies of food hygiene certificates from caterers.

Letters of Authority

We can write a letter that you can show other people to prove that you are fundraising for The Amber Trust. If you would like one of these, please get in touch.

Music

If you intend to play music at an event you may need a PRS licence. Visit www.prsformusic.com for more guidance.

Insurance

You may need to take out insurance for a fundraising event including Public and Products Liability Cover, insurance against theft of money/damage to property or special cover for valuable equipment.

Health & Safety

You should carry out a risk assessment to ensure that you have properly addressed any hazards at your fundraising event; we can provide a template risk assessment to help. Make sure you have first aid cover and that you inform the local Police and Council if your event is in a public area. Always get copies of insurance and certificates from any suppliers.

Raffles

Books of raffle tickets are available from most stationers; rules state that the raffle should be drawn on the same day that you sell the tickets and each ticket should not exceed £2.00 in price. If your raffle lasts longer than 24 hours there are strict rules that apply – call us for more guidance.

Children

If children are going to be at your event, you must consider their safety and your protection. Encourage parents to attend with their children, make arrangements to deal with lost children, do not take photographs of children without their parent’s permission, request copies of DBS numbers from suppliers such as children’s entertainers and do not allow children to enter raffles or games where the prizes include alcohol.

Fundraising Standards Board

The Amber Trust is a member of the Fundraising Standards Board (FRSB). We conduct ourselves in line with the FRSB’s Fundraising Promise when fundraising, ensuring that all activities are legal, honest, open, transparent and accountable. Here is the Fundraising Promise:

We are committed to high standards
We do all we can to ensure that fundraisers, volunteers and fundraising contractors working with us to raise funds, comply with the Code and with this Promise.
We comply with the law including those that apply to data protection, health and safety and the environment.

We are honest and open
We tell the truth and do not exaggerate.
We do what we say we are going to do.
We answer all reasonable questions about our fundraising activities and costs.

We are clear
We are clear about who we are, what we do and how your gift is used.
Where we have a promotional agreement with a commercial company, we make clear how much of the purchase price we receive.
We give a clear explanation of how you can make a gift and amend a regular commitment.

We are respectful
We respect the rights, dignities and privacy of our supporters and beneficiaries.
We will not put undue pressure on you to make a gift and if you do not want to give or wish to cease giving, we will respect your decision.
If you tell us that you don’t want us to contact you in a particular way we will not do so.

We are fair and reasonable
We take care not to use any images or words that cause unjustifiable distress or offence.
We take care not to cause unreasonable nuisance or disruption.

We are accountable
If you are unhappy with anything we’ve done whilst fundraising, you can contact us to make a complaint.
We have a complaints procedure, a copy of which is available on the website or available on request.
If we cannot resolve your complaint, we accept the authority of the Fundraising Standards Board to make a final adjudication.